Automatisierte Lead-Anrufe: VAPI, Google Sheets-Protokollierung und Kalendertermine
Fortgeschritten
Dies ist ein Content Creation, Multimodal AI-Bereich Automatisierungsworkflow mit 13 Nodes. Hauptsächlich werden Set, Code, Webhook, HttpRequest, GoogleSheets und andere Nodes verwendet. Automatisierung der Lead-Anrufe: VAPI, Google Sheets-Protokollierung und Kalendereinbuchung
Voraussetzungen
- •HTTP Webhook-Endpunkt (wird von n8n automatisch generiert)
- •Möglicherweise sind Ziel-API-Anmeldedaten erforderlich
- •Google Sheets API-Anmeldedaten
Verwendete Nodes (13)
Kategorie
Workflow-Vorschau
Visualisierung der Node-Verbindungen, mit Zoom und Pan
Workflow exportieren
Kopieren Sie die folgende JSON-Konfiguration und importieren Sie sie in n8n
{
"meta": {
"instanceId": "0a25db4fd0692af64b58f35e01611f2ef0b5bb9d6654c57ef3741021e7d8cc11",
"templateId": "5890",
"templateCredsSetupCompleted": true
},
"nodes": [
{
"id": "61f3ed14-9be9-42bb-ac7b-90072005ebc1",
"name": "Neuer Lead-Trigger (Excel)",
"type": "n8n-nodes-base.googleSheetsTrigger",
"position": [
432,
560
],
"parameters": {
"event": "rowAdded",
"options": {},
"pollTimes": {
"item": [
{
"mode": "everyMinute"
}
]
},
"sheetName": {
"__rl": true,
"mode": "list",
"value": 1760068917,
"cachedResultUrl": "https://docs.google.com/spreadsheets/d/1mkHJIhSFXdh1n65GKPwzEzFw0QasunyYm9BDglnXeiI/edit#gid=1760068917",
"cachedResultName": "call_list"
},
"documentId": {
"__rl": true,
"mode": "list",
"value": "1mkHJIhSFXdh1n65GKPwzEzFw0QasunyYm9BDglnXeiI",
"cachedResultUrl": "https://docs.google.com/spreadsheets/d/1mkHJIhSFXdh1n65GKPwzEzFw0QasunyYm9BDglnXeiI/edit?usp=drivesdk",
"cachedResultName": "Vapi_real-estate"
}
},
"credentials": {
"googleSheetsTriggerOAuth2Api": {
"id": "ciFJ21F7Wq3VZJYU",
"name": "Google Sheets Trigger account"
}
},
"typeVersion": 1
},
{
"id": "de15cc25-830d-4efe-9265-685eef529094",
"name": "Lead-Daten vorbereiten",
"type": "n8n-nodes-base.set",
"position": [
656,
560
],
"parameters": {
"options": {},
"assignments": {
"assignments": [
{
"id": "a10873fa-0c01-46ed-a364-d31200e44e76",
"name": "Phone",
"type": "string",
"value": "=+{{ $json.Phone }}"
}
]
}
},
"typeVersion": 3.4
},
{
"id": "22384d76-3c0d-4d3b-9e85-4e9d6a005e7f",
"name": "Leads durchlaufen",
"type": "n8n-nodes-base.splitInBatches",
"position": [
880,
560
],
"parameters": {
"options": {}
},
"typeVersion": 3
},
{
"id": "eea1ca56-260e-4f81-980a-6f2dd46e0667",
"name": "Marketing-Anruf starten (VAPI)",
"type": "n8n-nodes-base.httpRequest",
"position": [
1104,
560
],
"parameters": {
"url": "https://api.vapi.ai/call",
"method": "POST",
"options": {},
"jsonBody": "={\n \"assistantId\": \"add_id_here\",\n \"phoneNumberId\": \"add_id_here\",\n \"customers\": [\n {\n \"number\":\"{{ $json.Phone }}\"\n }\n ]\n}",
"sendBody": true,
"specifyBody": "json",
"authentication": "predefinedCredentialType",
"nodeCredentialType": "httpBearerAuth"
},
"credentials": {
"httpBearerAuth": {
"id": "nCXOEqnQiFvQMGPr",
"name": "Bearer Auth account"
}
},
"typeVersion": 4.2
},
{
"id": "9addff6d-2a29-4f02-94a8-d76406987569",
"name": "VAPI-Anrufantwort Webhook-Trigger",
"type": "n8n-nodes-base.webhook",
"position": [
432,
784
],
"webhookId": "a34ac7ac-7ea4-4942-8dbf-f9ce3f0986e4",
"parameters": {
"path": "a34ac7ac-7ea4-4942-8dbf-f9ce3f0986e4",
"options": {},
"httpMethod": "POST",
"responseMode": "responseNode"
},
"typeVersion": 2
},
{
"id": "9797586c-4313-4ce1-b58b-ec3e31cb705e",
"name": "Nutzerantwort speichern (Sheet)",
"type": "n8n-nodes-base.googleSheets",
"position": [
656,
784
],
"parameters": {
"columns": {
"value": {
"next_step": "={{ $json.body.message.toolCalls[0].function.arguments.next_step }}",
"call_notes": "={{ $json.body.message.toolCalls[0].function.arguments.call_notes }}",
"website_url": "={{ $json.body.message.toolCalls[0].function.arguments.website_url }}",
"call_outcome": "={{ $json.body.message.toolCalls[0].function.arguments.call_outcome }}",
"company_name": "={{ $json.body.message.toolCalls[0].function.arguments.company_name }}",
"phone_number": "={{ $json.body.message.toolCalls[0].function.arguments.phone_number }}",
"email_address": "={{ $json.body.message.toolCalls[0].function.arguments.email_address }}",
"prospect_name": "={{ $json.body.message.toolCalls[0].function.arguments.prospect_name }}",
"prospect_role": "={{ $json.body.message.toolCalls[0].function.arguments.prospect_role }}",
"follow_up_date": "={{ $json.body.message.toolCalls[0].function.arguments.follow_up_date }}",
"interest_level": "={{ $json.body.message.toolCalls[0].function.arguments.interest_level }}",
"website_strength": "={{ $json.body.message.toolCalls[0].function.arguments.website_strength }}",
"biggest_challenge": "={{ $json.body.message.toolCalls[0].function.arguments.biggest_challenge }}",
"objections_raised": "={{ $json.body.message.toolCalls[0].function.arguments.objections_raised }}",
"opt_out_requested": "={{ $json.body.message.toolCalls[0].function.arguments.opt_out_requested }}",
"appointment_datetime": "={{ $json.body.message.toolCalls[0].function.arguments.appointment_datetime }}",
"current_marketing_methods": "={{ $json.body.message.toolCalls[0].function.arguments.current_marketing_methods }}",
"previous_digital_marketing": "={{ $json.body.message.toolCalls[0].function.arguments.previous_digital_marketing }}"
},
"schema": [
{
"id": "prospect_name",
"type": "string",
"display": true,
"removed": false,
"required": false,
"displayName": "prospect_name",
"defaultMatch": false,
"canBeUsedToMatch": true
},
{
"id": "prospect_role",
"type": "string",
"display": true,
"removed": false,
"required": false,
"displayName": "prospect_role",
"defaultMatch": false,
"canBeUsedToMatch": true
},
{
"id": "company_name",
"type": "string",
"display": true,
"removed": false,
"required": false,
"displayName": "company_name",
"defaultMatch": false,
"canBeUsedToMatch": true
},
{
"id": "website_url",
"type": "string",
"display": true,
"removed": false,
"required": false,
"displayName": "website_url",
"defaultMatch": false,
"canBeUsedToMatch": true
},
{
"id": "website_strength",
"type": "string",
"display": true,
"removed": false,
"required": false,
"displayName": "website_strength",
"defaultMatch": false,
"canBeUsedToMatch": true
},
{
"id": "phone_number",
"type": "string",
"display": true,
"removed": false,
"required": false,
"displayName": "phone_number",
"defaultMatch": false,
"canBeUsedToMatch": true
},
{
"id": "email_address",
"type": "string",
"display": true,
"removed": false,
"required": false,
"displayName": "email_address",
"defaultMatch": false,
"canBeUsedToMatch": true
},
{
"id": "current_marketing_methods",
"type": "string",
"display": true,
"removed": false,
"required": false,
"displayName": "current_marketing_methods",
"defaultMatch": false,
"canBeUsedToMatch": true
},
{
"id": "biggest_challenge",
"type": "string",
"display": true,
"removed": false,
"required": false,
"displayName": "biggest_challenge",
"defaultMatch": false,
"canBeUsedToMatch": true
},
{
"id": "previous_digital_marketing",
"type": "string",
"display": true,
"removed": false,
"required": false,
"displayName": "previous_digital_marketing",
"defaultMatch": false,
"canBeUsedToMatch": true
},
{
"id": "objections_raised",
"type": "string",
"display": true,
"removed": false,
"required": false,
"displayName": "objections_raised",
"defaultMatch": false,
"canBeUsedToMatch": true
},
{
"id": "interest_level",
"type": "string",
"display": true,
"removed": false,
"required": false,
"displayName": "interest_level",
"defaultMatch": false,
"canBeUsedToMatch": true
},
{
"id": "next_step",
"type": "string",
"display": true,
"removed": false,
"required": false,
"displayName": "next_step",
"defaultMatch": false,
"canBeUsedToMatch": true
},
{
"id": "appointment_datetime",
"type": "string",
"display": true,
"removed": false,
"required": false,
"displayName": "appointment_datetime",
"defaultMatch": false,
"canBeUsedToMatch": true
},
{
"id": "call_outcome",
"type": "string",
"display": true,
"removed": false,
"required": false,
"displayName": "call_outcome",
"defaultMatch": false,
"canBeUsedToMatch": true
},
{
"id": "call_notes",
"type": "string",
"display": true,
"removed": false,
"required": false,
"displayName": "call_notes",
"defaultMatch": false,
"canBeUsedToMatch": true
},
{
"id": "follow_up_date",
"type": "string",
"display": true,
"removed": false,
"required": false,
"displayName": "follow_up_date",
"defaultMatch": false,
"canBeUsedToMatch": true
},
{
"id": "opt_out_requested",
"type": "string",
"display": true,
"removed": false,
"required": false,
"displayName": "opt_out_requested",
"defaultMatch": false,
"canBeUsedToMatch": true
}
],
"mappingMode": "defineBelow",
"matchingColumns": [
"prospect_name"
],
"attemptToConvertTypes": false,
"convertFieldsToString": false
},
"options": {},
"operation": "appendOrUpdate",
"sheetName": {
"__rl": true,
"mode": "list",
"value": "gid=0",
"cachedResultUrl": "https://docs.google.com/spreadsheets/d/1mkHJIhSFXdh1n65GKPwzEzFw0QasunyYm9BDglnXeiI/edit#gid=0",
"cachedResultName": "Sheet1"
},
"documentId": {
"__rl": true,
"mode": "list",
"value": "1mkHJIhSFXdh1n65GKPwzEzFw0QasunyYm9BDglnXeiI",
"cachedResultUrl": "https://docs.google.com/spreadsheets/d/1mkHJIhSFXdh1n65GKPwzEzFw0QasunyYm9BDglnXeiI/edit?usp=drivesdk",
"cachedResultName": "Vapi_real-estate"
}
},
"credentials": {
"googleSheetsOAuth2Api": {
"id": "cjPjcwa3RdiMAu79",
"name": "Google Sheets account"
}
},
"typeVersion": 4.5
},
{
"id": "b5dbaaf8-c8e2-4dda-a3a0-862cf25bd659",
"name": "Buchungs-/Bestellinformationen extrahieren",
"type": "n8n-nodes-base.code",
"position": [
880,
784
],
"parameters": {
"jsCode": "function formatIST(date) {\n const options = {\n timeZone: 'Asia/Kolkata',\n year: 'numeric',\n month: '2-digit',\n day: '2-digit',\n hour: '2-digit',\n minute: '2-digit',\n second: '2-digit',\n hour12: false\n };\n const parts = new Intl.DateTimeFormat('en-GB', options).formatToParts(date);\n const lookup = {};\n parts.forEach(p => lookup[p.type] = p.value);\n return `${lookup.year}-${lookup.month}-${lookup.day} ${lookup.hour}:${lookup.minute}:${lookup.second} IST`;\n}\n\nfor (const item of items) {\n let dateStr = item.json.date_input?.toLowerCase?.() || 'today';\n let timeStr = item.json.time_input || '17:00'; // default to 5 PM\n\n // Step 1: base date\n let baseDate = new Date();\n if (dateStr === 'tomorrow') {\n baseDate.setDate(baseDate.getDate() + 1);\n } else if (dateStr !== 'today') {\n baseDate = new Date(dateStr);\n }\n\n // Step 2: parse time\n const [timePart, ampm] = timeStr.trim().split(/ (AM|PM)/i);\n let [hours, minutes] = timePart.split(':').map(Number);\n if (ampm?.toLowerCase() === 'pm' && hours < 12) hours += 12;\n if (ampm?.toLowerCase() === 'am' && hours === 12) hours = 0;\n\n baseDate.setHours(hours, minutes || 0, 0, 0);\n\n // Step 3: set IST formatted times\n const startIST = formatIST(baseDate);\n const endIST = formatIST(new Date(baseDate.getTime() + 60 * 60 * 1000)); // +1 hour\n\n item.json.appointment_datetime_parsed = startIST;\n item.json.appointment_end_datetime = endIST;\n}\n\nreturn items;\n"
},
"typeVersion": 2
},
{
"id": "74ca51eb-c7c3-4965-839e-db0e80f8dc02",
"name": "Lieferung/Tischbuchung planen",
"type": "n8n-nodes-base.googleCalendar",
"position": [
1104,
784
],
"parameters": {
"end": "={{ $json.appointment_end_datetime }}",
"start": "={{ $json.appointment_datetime_parsed }}",
"calendar": {
"__rl": true,
"mode": "id",
"value": "abc@gmail.com"
},
"additionalFields": {}
},
"credentials": {
"googleCalendarOAuth2Api": {
"id": "q6HWhk6UMiK5ZfZQ",
"name": "Google Calendar account"
}
},
"typeVersion": 1.3
},
{
"id": "d34f8054-9d1c-48fe-a6df-35e12a0d09a1",
"name": "Antwort an VAPI senden",
"type": "n8n-nodes-base.respondToWebhook",
"position": [
1328,
784
],
"parameters": {
"options": {}
},
"typeVersion": 1.2
},
{
"id": "d1162aa6-e63c-4088-a0ad-b9d224faf43a",
"name": "Notiz",
"type": "n8n-nodes-base.stickyNote",
"position": [
320,
336
],
"parameters": {
"color": 4,
"width": 352,
"height": 176,
"content": "## STEP 1 · Intake & Prep\n**Sheets Trigger** fires on new row in `call_list`.\n**Set (Prepare Lead Data):** format phone before dialing.\nTip: avoid numeric coercion—use a string like `= `+${$json.Phone}`` or E.164 formatting."
},
"typeVersion": 1
},
{
"id": "0cc00ecf-1736-45a2-9616-7d6718084462",
"name": "Notiz1",
"type": "n8n-nodes-base.stickyNote",
"position": [
752,
352
],
"parameters": {
"color": 5,
"width": 384,
"content": "## STEP 2 · Dial (VAPI)\n**Split In Batches** paces calls.\n**HTTP → VAPI /call** with Bearer auth; provide `assistantId`, `phoneNumberId`, and `customers[].number`.\nTip: add retry/backoff for throttling or carrier errors."
},
"typeVersion": 1
},
{
"id": "0567d457-4271-4e1b-a6fd-1346c89e873a",
"name": "Notiz2",
"type": "n8n-nodes-base.stickyNote",
"position": [
1168,
320
],
"parameters": {
"color": 6,
"width": 336,
"height": 208,
"content": "## STEP 3 · Capture Results\n**Webhook** receives VAPI call payload.\n**Sheets (appendOrUpdate)** stores parsed fields (notes, outcome, next_step, contact info...).\nTip: use a stable key in `matchingColumns` (e.g., phone/email) instead of just `prospect_name` to avoid duplicates."
},
"typeVersion": 1
},
{
"id": "36c2d03c-bdd3-4758-8214-08585e028697",
"name": "Notiz3",
"type": "n8n-nodes-base.stickyNote",
"position": [
1504,
544
],
"parameters": {
"color": 7,
"height": 272,
"content": "## STEP 4 · Book & Acknowledge\n**Code** parses `date_input`/`time_input` → start/end times.\nUse **ISO 8601** (e.g., `2025-09-26T17:00:00+05:30`) for Calendar.\n**Google Calendar** creates event; **Respond to Webhook** sends 200/OK back to VAPI."
},
"typeVersion": 1
}
],
"pinData": {},
"connections": {
"de15cc25-830d-4efe-9265-685eef529094": {
"main": [
[
{
"node": "22384d76-3c0d-4d3b-9e85-4e9d6a005e7f",
"type": "main",
"index": 0
}
]
]
},
"22384d76-3c0d-4d3b-9e85-4e9d6a005e7f": {
"main": [
[
{
"node": "eea1ca56-260e-4f81-980a-6f2dd46e0667",
"type": "main",
"index": 0
}
],
[
{
"node": "22384d76-3c0d-4d3b-9e85-4e9d6a005e7f",
"type": "main",
"index": 0
}
]
]
},
"61f3ed14-9be9-42bb-ac7b-90072005ebc1": {
"main": [
[
{
"node": "de15cc25-830d-4efe-9265-685eef529094",
"type": "main",
"index": 0
}
]
]
},
"b5dbaaf8-c8e2-4dda-a3a0-862cf25bd659": {
"main": [
[
{
"node": "74ca51eb-c7c3-4965-839e-db0e80f8dc02",
"type": "main",
"index": 0
}
]
]
},
"VAPI-Anrufantwort Webhook": {
"main": [
[
{
"node": "9797586c-4313-4ce1-b58b-ec3e31cb705e",
"type": "main",
"index": 0
}
]
]
},
"9797586c-4313-4ce1-b58b-ec3e31cb705e": {
"main": [
[
{
"node": "b5dbaaf8-c8e2-4dda-a3a0-862cf25bd659",
"type": "main",
"index": 0
}
]
]
},
"74ca51eb-c7c3-4965-839e-db0e80f8dc02": {
"main": [
[
{
"node": "d34f8054-9d1c-48fe-a6df-35e12a0d09a1",
"type": "main",
"index": 0
}
]
]
}
}
}Häufig gestellte Fragen
Wie verwende ich diesen Workflow?
Kopieren Sie den obigen JSON-Code, erstellen Sie einen neuen Workflow in Ihrer n8n-Instanz und wählen Sie "Aus JSON importieren". Fügen Sie die Konfiguration ein und passen Sie die Anmeldedaten nach Bedarf an.
Für welche Szenarien ist dieser Workflow geeignet?
Fortgeschritten - Content-Erstellung, Multimodales KI
Ist es kostenpflichtig?
Dieser Workflow ist völlig kostenlos. Beachten Sie jedoch, dass Drittanbieterdienste (wie OpenAI API), die im Workflow verwendet werden, möglicherweise kostenpflichtig sind.
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