Automatización de la admisión y matrícula de estudiantes

Intermedio

Este es unMiscellaneousflujo de automatización del dominio deautomatización que contiene 10 nodos.Utiliza principalmente nodos como If, Code, EmailSend, MicrosoftExcel, ScheduleTrigger. Automatización del proceso de admisión de estudiantes con Excel, validación y notificaciones por correo

Requisitos previos
  • Punto final de HTTP Webhook (n8n generará automáticamente)

Categoría

Vista previa del flujo de trabajo
Visualización de las conexiones entre nodos, con soporte para zoom y panorámica
Exportar flujo de trabajo
Copie la siguiente configuración JSON en n8n para importar y usar este flujo de trabajo
{
  "id": "avWHNKwWwluMcjge",
  "meta": {
    "instanceId": "dd69efaf8212c74ad206700d104739d3329588a6f3f8381a46a481f34c9cc281",
    "templateCredsSetupCompleted": true
  },
  "name": "Student Admission & Onboarding Automation",
  "tags": [],
  "nodes": [
    {
      "id": "7a080e11-1f6a-4bad-be9e-2e791f2339b1",
      "name": "Validar Datos de la Solicitud",
      "type": "n8n-nodes-base.if",
      "position": [
        -500,
        -80
      ],
      "parameters": {
        "conditions": {
          "string": [
            {
              "value1": "={{$json.firstName}}",
              "operation": "isNotEmpty"
            },
            {
              "value1": "={{$json.lastName}}",
              "operation": "isNotEmpty"
            },
            {
              "value1": "={{$json.email}}",
              "operation": "isNotEmpty"
            }
          ]
        }
      },
      "typeVersion": 1
    },
    {
      "id": "fdf26268-f331-4a67-826d-541abe266d1a",
      "name": "Procesar Datos de la Solicitud",
      "type": "n8n-nodes-base.code",
      "position": [
        -280,
        -180
      ],
      "parameters": {
        "jsCode": "// Get existing data from Excel\nconst existingData = $input.all();\n\n// Get new application data from webhook\nconst newApplication = $('Webhook - Application Form').first().json;\n\n// Create new student record\nconst newStudent = {\n  'Application ID': 'APP-' + Date.now(),\n  'First Name': newApplication.firstName,\n  'Last Name': newApplication.lastName,\n  'Email': newApplication.email,\n  'Phone': newApplication.phone || '',\n  'Program Interest': newApplication.program || 'General',\n  'Grade Level': newApplication.gradeLevel || '',\n  'School': newApplication.school || '',\n  'Guardian Name': newApplication.guardianName || '',\n  'Guardian Phone': newApplication.guardianPhone || '',\n  'Application Date': new Date().toISOString().split('T')[0],\n  'Status': 'Pending Review',\n  'Notes': newApplication.additionalNotes || ''\n};\n\n// Combine existing data with new application\nconst allData = [...existingData, newStudent];\n\nreturn allData.map(item => ({ json: item }));"
      },
      "typeVersion": 2
    },
    {
      "id": "cf61ad33-7397-4d7b-820d-42f17b88bde8",
      "name": "Actualizar Base de Datos de Estudiantes",
      "type": "n8n-nodes-base.microsoftExcel",
      "position": [
        -60,
        -180
      ],
      "parameters": {
        "options": {},
        "resource": "worksheet",
        "workbook": {
          "__rl": true,
          "mode": "id",
          "value": "324t5yttre"
        },
        "operation": "append",
        "worksheet": {
          "__rl": true,
          "mode": "id",
          "value": "=23wrhhh"
        }
      },
      "credentials": {
        "microsoftExcelOAuth2Api": {
          "id": "jevPChvDpEJk6W9v",
          "name": "Microsoft Excel account - test"
        }
      },
      "typeVersion": 2
    },
    {
      "id": "dd051ad2-91b2-411c-a128-26169f78fb3e",
      "name": "Preparar Correo de Bienvenida",
      "type": "n8n-nodes-base.code",
      "position": [
        160,
        -180
      ],
      "parameters": {
        "jsCode": "// Get application data\nconst applicationData = $('Webhook - Application Form').first().json;\n\n// Create email content\nconst emailSubject = 'Welcome! Your Application Has Been Received';\nconst emailBody = `Dear ${applicationData.firstName} ${applicationData.lastName},\n\nThank you for your interest in our program! We have successfully received your application and it is currently under review.\n\nApplication Details:\n- Program of Interest: ${applicationData.program || 'General Program'}\n- Grade Level: ${applicationData.gradeLevel || 'Not Specified'}\n- Application Date: ${new Date().toLocaleDateString()}\n\nWhat happens next?\n1. Our admissions team will review your application within 3-5 business days\n2. You will receive an email with next steps or any additional requirements\n3. If you have any questions, please don't hesitate to contact us\n\nThank you for choosing our institution. We look forward to potentially welcoming you to our community!\n\nBest regards,\nAdmissions Team`;\n\nreturn [{\n  json: {\n    to: applicationData.email,\n    subject: emailSubject,\n    body: emailBody,\n    studentName: `${applicationData.firstName} ${applicationData.lastName}`,\n    program: applicationData.program,\n    applicationDate: new Date().toLocaleDateString()\n  }\n}];"
      },
      "typeVersion": 2
    },
    {
      "id": "717ebb5a-648c-4748-9ef1-573ec09458c9",
      "name": "Respuesta de Éxito",
      "type": "n8n-nodes-base.respondToWebhook",
      "position": [
        600,
        -180
      ],
      "parameters": {
        "options": {},
        "respondWith": "json",
        "responseBody": "={\n  \"success\": true,\n  \"message\": \"Application submitted successfully\",\n  \"applicationId\": \"APP-\" + Date.now(),\n  \"status\": \"pending_review\",\n  \"studentName\": $json.firstName + \" \" + $json.lastName,\n  \"program\": $json.program || \"General\",\n  \"submissionTime\": new Date().toISOString(),\n  \"nextSteps\": \"You will receive an email confirmation shortly and our admissions team will review your application within 3-5 business days.\"\n}"
      },
      "typeVersion": 1
    },
    {
      "id": "40c7a9e4-26da-4e54-9598-105e54b1cd28",
      "name": "Respuesta de Error",
      "type": "n8n-nodes-base.respondToWebhook",
      "position": [
        -280,
        20
      ],
      "parameters": {
        "options": {
          "responseCode": 400
        },
        "respondWith": "json",
        "responseBody": "{\n  \"success\": false,\n  \"error\": \"Invalid application data\",\n  \"message\": \"Please ensure all required fields (firstName, lastName, email) are provided.\",\n  \"requiredFields\": [\"firstName\", \"lastName\", \"email\"],\n  \"timestamp\": \"{{ new Date().toISOString() }}\"\n}"
      },
      "typeVersion": 1
    },
    {
      "id": "a0aa2e5a-1d10-4926-8da4-b81402ea0f35",
      "name": "Leer Datos del Estudiante",
      "type": "n8n-nodes-base.microsoftExcel",
      "position": [
        -720,
        -80
      ],
      "parameters": {
        "filters": {},
        "resource": "worksheet",
        "workbook": {
          "__rl": true,
          "mode": "id",
          "value": "1234567uytr4w"
        }
      },
      "credentials": {
        "microsoftExcelOAuth2Api": {
          "id": "jevPChvDpEJk6W9v",
          "name": "Microsoft Excel account - test"
        }
      },
      "typeVersion": 2
    },
    {
      "id": "76950d75-bc2f-47a6-b682-6bc46b921f42",
      "name": "Enviar correo",
      "type": "n8n-nodes-base.emailSend",
      "position": [
        380,
        -180
      ],
      "webhookId": "772da57c-1922-4b06-ae50-626d8695c776",
      "parameters": {
        "text": "${applicationData.emailtext}",
        "options": {},
        "subject": "${applicationData.subject}",
        "toEmail": "${applicationData.toemail}",
        "fromEmail": "admin@school.com",
        "emailFormat": "text"
      },
      "credentials": {
        "smtp": {
          "id": "G1kyF8cSWTZ4vouN",
          "name": "SMTP -test"
        }
      },
      "typeVersion": 2.1
    },
    {
      "id": "0107a249-3bf2-4019-8daf-92eb6a92637a",
      "name": "Trigger at Every Day 7 am",
      "type": "n8n-nodes-base.scheduleTrigger",
      "position": [
        -940,
        -80
      ],
      "parameters": {
        "rule": {
          "interval": [
            {
              "triggerAtHour": 7
            }
          ]
        }
      },
      "typeVersion": 1.2
    },
    {
      "id": "cd5f1386-0912-4666-9a27-2d0feb24ff4a",
      "name": "Sticky Note",
      "type": "n8n-nodes-base.stickyNote",
      "position": [
        -980,
        -440
      ],
      "parameters": {
        "color": 5,
        "width": 640,
        "height": 260,
        "content": "### **Main Components**\n* **Trigger at Every Day 7 am** - Scheduled trigger that runs the workflow daily\n* **Read Student Data** - Reads pending applications from Excel/database\n* **Validate Application Data** - Checks data completeness and format\n* **Process Application Data** - Processes validated applications\n* **Update Student Database** - Updates records in the student database\n* **Prepare Welcome Email** - Creates personalized welcome messages\n* **Send Email** - Sends welcome emails to students/guardians\n* **Success Response** - Confirms successful processing\n* **Error Response** - Handles any processing errors\n"
      },
      "typeVersion": 1
    }
  ],
  "active": false,
  "pinData": {},
  "settings": {
    "executionOrder": "v1"
  },
  "versionId": "39d210c3-6dc0-4dce-8cea-133208caf718",
  "connections": {
    "76950d75-bc2f-47a6-b682-6bc46b921f42": {
      "main": [
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            "type": "main",
            "index": 0
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      ]
    },
    "a0aa2e5a-1d10-4926-8da4-b81402ea0f35": {
      "main": [
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            "type": "main",
            "index": 0
          }
        ]
      ]
    },
    "dd051ad2-91b2-411c-a128-26169f78fb3e": {
      "main": [
        [
          {
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            "type": "main",
            "index": 0
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    },
    "cf61ad33-7397-4d7b-820d-42f17b88bde8": {
      "main": [
        [
          {
            "node": "dd051ad2-91b2-411c-a128-26169f78fb3e",
            "type": "main",
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    "fdf26268-f331-4a67-826d-541abe266d1a": {
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    "0107a249-3bf2-4019-8daf-92eb6a92637a": {
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    "7a080e11-1f6a-4bad-be9e-2e791f2339b1": {
      "main": [
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            "node": "fdf26268-f331-4a67-826d-541abe266d1a",
            "type": "main",
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        [
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            "node": "40c7a9e4-26da-4e54-9598-105e54b1cd28",
            "type": "main",
            "index": 0
          }
        ]
      ]
    }
  }
}
Preguntas frecuentes

¿Cómo usar este flujo de trabajo?

Copie el código de configuración JSON de arriba, cree un nuevo flujo de trabajo en su instancia de n8n y seleccione "Importar desde JSON", pegue la configuración y luego modifique la configuración de credenciales según sea necesario.

¿En qué escenarios es adecuado este flujo de trabajo?

Intermedio - Varios

¿Es de pago?

Este flujo de trabajo es completamente gratuito, puede importarlo y usarlo directamente. Sin embargo, tenga en cuenta que los servicios de terceros utilizados en el flujo de trabajo (como la API de OpenAI) pueden requerir un pago por su cuenta.

Información del flujo de trabajo
Nivel de dificultad
Intermedio
Número de nodos10
Categoría1
Tipos de nodos7
Descripción de la dificultad

Adecuado para usuarios con experiencia intermedia, flujos de trabajo de complejidad media con 6-15 nodos

Autor
Oneclick AI Squad

Oneclick AI Squad

@oneclick-ai

The AI Squad Initiative is a pioneering effort to build, automate and scale AI-powered workflows using n8n.io. Our mission is to help individuals and businesses integrate AI agents seamlessly into their daily operations from automating tasks and enhancing productivity to creating innovative, intelligent solutions. We design modular, reusable AI workflow templates that empower creators, developers and teams to supercharge their automation with minimal effort and maximum impact.

Enlaces externos
Ver en n8n.io

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Categorías

Categorías: 34