Automatisierte mehrstufige Genehmigungs- und Rückerstattungsprozesse für Gebühren

• •Google-Konto + Gmail API-Anmeldedaten
• •Slack Bot Token oder Webhook URL
• •Google Sheets API-Anmeldedaten

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  "nodes": [
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      "type": "n8n-nodes-base.jotFormTrigger",
      "position": [
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      "webhookId": "expense-submission",
      "parameters": {
        "form": "252860582136459"
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      "credentials": {
        "jotFormApi": {
          "id": "W7O1b225FpOwkwDT",
          "name": "JotForm account-Deepanshi"
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      "parameters": {
        "jsCode": "// Parse form data and prepare for processing\nconst formData = $input.first().json;\n\nreturn {\n  json: {\n    submissionId: formData.submissionID || Date.now().toString(),\n    employeeName: formData.employeeName || formData.q3_employeeName,\n    employeeEmail: formData.employeeEmail || formData.q4_employeeEmail,\n    employeeId: formData.employeeId || formData.q5_employeeId,\n    amount: parseFloat(formData.amount || formData.q6_amount),\n    category: formData.category || formData.q7_category,\n    merchant: formData.merchant || formData.q8_merchant,\n    date: formData.date || formData.q9_date,\n    description: formData.description || formData.q10_description,\n    receiptUrl: formData.receiptUrl || formData.q11_receipt,\n    submittedAt: new Date().toISOString()\n  }\n};"
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      "id": "df2085e9-dc08-4f25-a99e-009e2340b47c",
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        "jsCode": "// Company policy rules and validation\nconst data = $input.first().json;\n\nconst policy = {\n  maxAmounts: {\n    meals: 75,\n    travel: 500,\n    office_supplies: 200,\n    software: 1000,\n    entertainment: 150,\n    other: 100\n  },\n  approvedCategories: ['meals', 'travel', 'office_supplies', 'software', 'entertainment'],\n  autoApproveThreshold: 100,\n  managerApprovalThreshold: 500\n};\n\nconst amount = data.amount;\nconst category = data.category;\n\nlet policyViolations = [];\nlet requiresApproval = 'auto';\n\nif (!policy.approvedCategories.includes(category)) {\n  policyViolations.push('Category not approved');\n}\n\nif (policy.maxAmounts[category] && amount > policy.maxAmounts[category]) {\n  policyViolations.push('Amount exceeds category limit');\n}\n\nif (amount < policy.autoApproveThreshold && policyViolations.length === 0) {\n  requiresApproval = 'auto';\n} else if (amount >= policy.autoApproveThreshold && amount < policy.managerApprovalThreshold) {\n  requiresApproval = 'manager';\n} else if (amount >= policy.managerApprovalThreshold) {\n  requiresApproval = 'director';\n}\n\nreturn {\n  json: {\n    ...data,\n    policyViolations: policyViolations,\n    isCompliant: policyViolations.length === 0,\n    requiresApproval: requiresApproval,\n    status: 'pending'\n  }\n};"
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      "id": "4ac52b34-7a64-49f5-b368-43d8b99bcab3",
      "name": "Verstöße prüfen",
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      "parameters": {
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        "conditions": {
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    },
    {
      "id": "9d132c2f-7f99-4b36-b543-27131702460c",
      "name": "Ablehnung setzen",
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      "parameters": {
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        "assignments": {
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              "id": "status",
              "name": "status",
              "type": "string",
              "value": "rejected"
            },
            {
              "id": "rejectionReason",
              "name": "rejectionReason",
              "type": "string",
              "value": "=Policy violations: {{ $json.policyViolations.join(', ') }}"
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      "typeVersion": 3.3
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              "value": "System (Auto-Approved)"
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              "name": "approvedAt",
              "type": "string",
              "value": "={{ new Date().toISOString() }}"
            }
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          "convertFieldsToString": false
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        "operation": "appendOrUpdate",
        "sheetName": {
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          "mode": "list",
          "value": "Sheet1"
        },
        "documentId": {
          "__rl": true,
          "mode": "list",
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      "credentials": {
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      "parameters": {
        "sendTo": "={{ $json.employeeEmail }}",
        "message": "=Hi, Your expense for {{ $json.amount}} has been rejected as it did not matches with the company's validation policy.",
        "options": {},
        "subject": "=Expense Rejected - ${{ $json.amount }}"
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        "message": "Hi, Your expense for {{ $json.Amount }} has been approved",
        "options": {},
        "subject": "=Expense Approved - ${{ $json.amount }}"
      },
      "credentials": {
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          "name": "Gmail account - Deepanshi"
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      "type": "n8n-nodes-base.stickyNote",
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      ],
      "parameters": {
        "height": 432,
        "content": "📩 Trigger: New Expense Submission\nCaptures employee expense details \nand receipt upload from JotForm.\nCreate your form for free on [JotForm using this link](https://www.jotform.com/?partner=mediajade) \n"
      },
      "typeVersion": 1
    },
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      "type": "n8n-nodes-base.stickyNote",
      "position": [
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      ],
      "parameters": {
        "width": 192,
        "content": "🧾 Parse & Normalize Data\nExtracts key fields (name, email, amount, \ncategory, merchant, receipt URL) \nfor further processing.\n"
      },
      "typeVersion": 1
    },
    {
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      ],
      "parameters": {
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        "height": 192,
        "content": "⚙️ Policy Validation\nChecks compliance against company rules:\n- Allowed categories\n- Max amount limits\n- Auto/Manager/Director approval routing\n"
      },
      "typeVersion": 1
    },
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        "content": "🚫 Compliance Check\nIf violations exist → reject\nElse → continue for approval routing\n"
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        "height": 496,
        "content": "⚡ Routing Decision\nDetermines if expense should be:\n- Auto-approved\n- Sent for manager approval\n- Sent for director approval\n"
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        "height": 384,
        "content": "📊 Audit Logging\nAppends expense status, \napprover details, and decision \nto Google Sheets for tracking.\n"
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      "parameters": {
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        "height": 576,
        "content": "🔍 Approval Check\nBranches workflow to send \napproval or rejection emails \nbased on final status.\n"
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